Privacy Policy

AI Time Journal OÜ, registry code 14588729, located at Sepapaja 6, Tallinn 15551, Estonia (hereinafter “AI Time Journal”, “we”, “us” and “our”) divulges news and knowledge about Artificial Intelligence through www.aitimejournal.com. AI Time Journal is collecting and processing user’s personal data as described herein.

The privacy of users’ personal data is important to AI Time Journal. Therefore, we consider it necessary to inform our users about data being collected, the purposes of such collection, requirements for retention and rights related to the processing of the personal data.

For the avoidance of doubt, this privacy policy applies to personal data processing which is conducted in relation to a user who is a natural person (hereinafter “User”) where AI Time Journal acts as data controller. Any personal data processing conducted on behalf of the User where AI Time Journal acts as data processor (such as further provision of AI Time Journal services after the company has been established and its operation is supported by various services or AI Time Journal) is subject to an additional data transfer agreement signed between AI Time Journal and the legal person controlled by the User.

AI Time Journal has the right to unilaterally supplement and/or amend the privacy policy from time to time. We undertake to notify the User about such changes.

If the User does not agree with any or all terms of this policy or any possible changes to it, then he/she should immediately close the website and cease using the services provided by AI Time Journal.

1. Personal data being collected

AI Time Journal processes the following data about the User (hereinafter “Personal Data”):

  • Data concerning the identification and verification of a person: full name (surname and given name), gender, personal identification code, date of birth, nationality, URL of a Portfolio or LinkedIn profile, email.
  • Other data obtained by the use of the website or during the provision of service: User’s correspondence with AI Time Journal, inquiries submitted via the website, email, social media or chat; User’s activity logs. See also sections “Cookies and tracking technologies” and “Google Analytics and ads” below.

We may combine the data we collect in relation to the User with data that we receive about the User from other sources, such as public databases.

2. Purposes for collecting and processing User’s Personal Data

Personal Data collected by AI Time Journal is processed for the purposes established in the law or as described herein, including but limited for the following purposes:

  • to provide our Service (i.e. for the performance of service agreement);
  • to manage, analyse and improve our Service;
  • to personalize our Service and the content provided to the User;
  • to contact the User for administrative purposes such as customer service, address technical or legal issues related to the Service provided, or share updates and notifications about the Service;
  • to send relevant promotional information to the User about AI Time Journal services and the related offerings by third parties we work with, if the User has granted an explicit consent to use his/her personal data for this purpose.

AI Time Journal shall not use User’s Personal Data for any other purpose incompatible with the purposes outlined above or required, permitted or authorized by law.

3. Transfer of the Personal Data

AI Time Journal may transfer User’s Personal Data to third parties, such as legal and regulatory authorities and to companies that provide services to AI Time Journal (IT systems suppliers and support; cloud service provider or other outsourcing providers). AI Time Journal has taken steps to ensure that these data recipients protect the confidentiality and security of Personal Data, and to ensure that Personal Data is processed only for the provision of services and in compliance with applicable law.

Such third parties may be located in countries outside of the European Economic Area (“EEA”) whose privacy regulations may differ and which are not subject to adequacy decisions of the European Commission. In those countries the security of the Personal Data (inc. protection against misuse, unauthorized access, disclosure, alteration or destruction) may not be ensured as it is secured in the European Union, due to the lack of adequate data protection level.

For example, AI Time Journal may transfer User’s Personal Data to the US, in which case AI Time Journal shall ensure that the recipient of the Personal Data is certified in accordance to the EU-US Privacy Shield entered by and between the US Department of Commerce and the European Commission. To learn more about the Privacy Shield program, please visit https://www.privacyshield.gov/.

When transferring collected Personal Data outside of the EEA, AI Time Journal shall ensure the application of the appropriate safeguards. If the User wishes to receive a copy, please contact us as instructed below.

4. Security

AI Time Journal will take appropriate legal, organisational, and technical measures to protect Personal Data consistent with applicable privacy and data security laws. Security measures shall be applied in order to protect Personal Data from involuntary or unauthorized processing, disclosure or destruction. Recipients have been made aware that Personal Data may only be used in accordance with the purposes described in this notice.

User’s Personal Data is only accessible to authorized persons, who are bound by confidentiality obligations.

5. Integrity and retention of the Personal Data

AI Time Journal will retain Personal Data for the period required or permitted by applicable law, but no longer than it is reasonably necessary in order to achieve the purposes for which the Personal Data was collected.

AI Time Journal takes reasonable steps to ensure that the Personal Data we process is reliable for its intended use, accurate, and complete as necessary to carry out the purposes described herein.

6. User’s rights in regarding to the collection of Personal Data

User has the right to:

  • Request access and/or corrections to Personal Data collected about him/her;
  • Have the Personal Data erased, removed and/or transferred from our active files in line with provisions of applicable regulations;
  • Request restriction of processing of his/her Personal Data or to object to such processing;
  • Receive the Personal Data concerning him/her in a structured, commonly used and machine-readable format where technically feasible;
  • Raise concerns about the handling of his/her Personal Data to us;
  • Withdraw his/her consent for the processing of personal data, where the Personal Data is being processed on the basis of the consent, without affecting the lawfulness of the processing before the withdrawal.

In order to exercise any rights referred herein the User is required to submit a written application to AI Time Journal. AI Time Journal has the right to decline this application by justifying the reasons for the refusal.

If User considers that his/her rights have been infringed, the User is entitled to lodge a complaint with the Estonian Data Protection Inspectorate.

The collection of certain Personal Data referred herein may be required under the law and/or inevitably necessary for the provision of service to the Users (such as data necessary for the verification of the User). Failure to provide data may result in adverse consequences, such as, our inability to comply with our obligations under law. The User is welcome to ask for clarifications regarding the obligation to submit any specific Personal Data and also about possible consequences arising from the failure to provide the Personal Data.

7. Cookies and tracking technologies

AI Time Journal is using automatically collected information and other information collected within its website through cookies and similar technologies for the following purposes:

  • Store authentication information and protect Personal Data from third parties;
  • Personalize our Service, help remember User’s choices within the website, understand and save User’s preferences for future visits;
  • Provide customized advertisements, content and information;
  • Track User’s entries, submissions, and status in any promotional or other activities on the Service
  • Monitor and analyse the effectiveness of the Service;
  • Compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future.

Cookies are small text files that a website or its service provider transfers to the User’s computer hard drive through their website browser (if User allows) that enables the website’s or service provider’s systems to recognize User’s browser and capture and remember certain information.

Within the website first-party and third-party cookies are in use.

AI Time Journal may use third-party analytics tools (such as Google Analytics), to help us measure traffic and usage trends for the AI Time Journal service. Web analytic service providers analyse the usage of the AI Time Journal website and services so that AI Time Journal could improve and amend our website/app and function thereof.

The User can delete or block cookies through his/her browser settings at any time. However, some cookies might be necessary for the functionality of the AI Time Journal services and usage of the website. Therefore, the User understands that when blocking or deleting the cookies some features within the website might not function correctly. For more general information about cookies please see www.allaboutcookies.org.

8. Google Analytics and ads

AI Time Journal have implemented the following Google Analytics features:

  • Remarketing;
  • Google Display Network Impression Reporting;
  • Demographics and Interests Reporting.

We along with third-party vendors, such as Google, use first-party cookies (such as the Google Analytics cookies) and third-party cookies or other third-party identifiers together to compile data regarding User interactions with ad impressions, and other ad service functions as they relate to our website.

Users can set preferences for how Google advertises to them using the Google Ad Settings page. Alternatively, the User can opt out by visiting the Network Advertising initiative opt out page or permanently using the Google Analytics Opt Out Browser add on.

We use Google Analytics to measure and evaluate access to and traffic on the public area of our website and create user navigation reports for our website administrators.

We take measures to protect the technical information collected by our use of Google Analytics. The data collected will only be used on a need to know basis to resolve technical issues, administer the website and identify visitor preferences.

9. Commercial Communication

If a User receives commercial emails from us, he may unsubscribe at any time by following the instructions contained within the email or by sending an email to info@aitimejournal.com

The User has to be aware that if he/she opts-out of receiving commercial emails from us or otherwise modify the nature or frequency of promotional communications he/she receives from us, it may take up to five (5) business days for us to process the request. Additionally, even after he/she opts-out from receiving commercial messages from us, he/she will continue to receive administrative messages from us regarding the Service.

10. Contact Information

Should the Users have any questions regarding this policy or processing of Personal Data, they are welcome to contact AI Time Journal with requests, inquiries or any complaints via email: info@aitimejournal.com

11. Confirmation

By accepting this privacy policy, the User confirms that he/she has familiarized himself/herself with this policy, understood it and agree to its terms.

Last updated: July 12, 2018